Preparation and Arrival

Preparation and Arrival

Arriving to live somewhere new, especially if it is a city or country that you don’t know well, can be confusing. When you come to Cambridge, in addition to all the usual arrangements, you will need to prepare for important registration and induction events in the College and in your department. At Hughes Hall we work hard to help new students settle in well, this page provides some guidance on the main things you will need to consider.

Arrival: You should plan to arrive to begin your studies on your Registration Day. For information about this please the Arrival section
Accommodation: The College has accommodation available for students, please see the Accommodation section
Travel: There is some guidance about making arrangements to travel to Cambridge available below
Induction and Matriculation: Induction Day is an important event for new students at the start of October, you will be required to attend
Disability and Medical: We strive to provide appropriate support for disabled students, please see the section on Disability and Medical
IT: It will be useful to plan ahead for your IT induction to College and the University
Personal Safety:
Guidance documents on being safe and secure
Please Remember: Some essential additional points
Other Guidance: Links to other sources of information, guidance, and welcome

At Hughes Hall we work hard to help new students settle in well

Accommodation

Please check your confirmation letter to ensure you arrive on the right day; if you are allocated to college accommodation and wish to arrive early you will need to arrange this in advance.

You will be provided with information about applying for college accommodation during the application process. Please ensure you submit your preference form and any other information requested in good time. Please see the main accommodation page for new students, and information about fees and charges.

If you have been allocated a college room you will collect your room key and sign your room licence at your College Registration Day. Please check your confirmation letter to ensure you arrive on the right day; if you are allocated to college accommodation and wish to arrive early you will need to arrange this in advance. College rooms are located on the main college site and in houses in the nearby area.

  • If you have not taken up College accommodation please read our Hughes Hall Alternative Accommodation Support Guide and register with the University Accommodation Service, which offers assistance in finding accommodation, including for couples and families.
  • For advice for students intending to rent private accommodation, please see the following documents (which are provided for information, the college accepts no responsibility for their contents): Guide to negotiating with private landlords and Private rental inspection checklist.
  • For information about guest houses, bed & breakfast, and other short term options for visitors, see Short-term accommodation and Bed-and-breakfast accommodation.

Travel Plans

You should plan to arrive on your College Registration Day as detailed in your college confirmation letter. For helpful travel information about coming to Cambridge, please see our Arriving in Cambridge guide.

  • If you are coming from overseas and require a visa to study in the UK please refer to the International Students Team’s website for information. You will not be able to register without your passport and current Cambridge-sponsored visa.
  • Arrange personal insurance from the day you arrive. With so many new students, it is easy for thieves to move around without being noticed.
  • Check the university’s Health Guidelines and ensure you have appropriate vaccine protection.

Arrival and Registration

The Registration Days are organised by the College to fit around the various course start dates and they take into account mandatory pre-sessional courses.

  • You should plan to arrive on your College Registration Day and attend the College Induction Day as outlined in your confirmation letter.

Registration is a vital administrative process: until you have registered and matriculated you will not be considered an official member of the College or the University. The Registration Days are organised by the College to fit around the various course start dates and they take into account mandatory pre-sessional courses. It is important that you attend on your scheduled day.

On your College Registration Day you will:

  • Read and sign the Matriculation declaration to become a formal member of the University and the College.
  • Attend a welcome tea and talk with the President, Senior Tutor, and Student President.
  • Be assigned a Tutor who you will meet on the Induction Day.
  • Register at the College Library
  • Meet the student community (MCR)
  • Meet college staff concerned with IT, Events, Housekeeping and the Library
  • Settle your financial account
  • Have your passport and visa scanned if you need a visa to study in the UK
  • Collect your keys and sign your room licence, if you are living in college accommodation
  • Collect your university card and receive important information about access and security

Induction and Matriculation

Induction Day is the Saturday before the start of term, which in 2017 is Saturday 30th September. The day starts promptly at 10:00am and you must attend. This is the official start of the year, with welcome, introduction to key people (including your Tutor), free lunch and the annual college photograph.

College Matriculation Dinner is a special dinner, provided by the College (free to you) to celebrate your Matriculation. You can find the date of your dinner on your confirmation letter. You will be given a form to complete on your Registration Day to confirm your attendance.

There is a calendar of College events in the About Us section of this website.

The day starts promptly at 10:00am and you must attend.

Disability and Medical


The College and the University work together to offer the maximum possible support to all disabled students. The earlier we are aware of any disability, the better we are able to ensure that all the arrangements you require are in place before you start here (e.g. study skills support, suitable accommodation and exam access arrangements). You may also find that you are eligible for Disabled Students’ Allowances (DSAs) or other available funding to support your needs. If you would like support, please contact the College’s Disability Equality Officer. The University’s Disability Resource Centre can provide further guidance, tel: +44 1223 332301, email: disability@admin.cam.ac.uk.

There is additional guidance about equality and diversity at Hughes Hall in the About Us section.

It is essential all students register with a local doctor whilst studying. To do this you may need to request a letter confirming your status as a student using your Personal Information page which becomes active after registration and can be accessed from the Student Centre section. A list of local Medical Centres is available here. Try contacting them in advance to find out what information they will need to register you. (NB If you are on a 1 year course and there is less than 6 months left on your course when you register with the doctor, you will be charged for any treatment/consultation.)

IT

  • Please check information about the College’s IT service
  • Please ensure you have read the University Computing Service pages for new students. See their general introduction and advice on good practice to protect yourself and the College online
  • Before you arrive in Cambridge, you can collect two of your UIS computing accounts beforehand, which will enable you to access your Hermes mail account, any specific resources and course materials provided by your college and department, and some of the University Library’s online resources. Please see Getting Started with IT

Crime prevention and personal safety

Please Remember

The first two weeks are filled with introductory sessions, both at college and in the departments, completing administrative tasks and formal induction into the university and college.

  • You will be expected to attend your College Registration Day, Induction Day, and Matriculation Dinner
  • You will need to attend Faculty/Department inductions
  • International Students: students from some countries are required to register with the police on their arrival. You should be aware if this is a requirement of your visa.  A list of countries this applies to will be published on the New Students Signpost nearer the time and information made available at registration.
  • Open a UK bank account. International students should bring enough money to last their first week in Cambridge as it can take some time to open an  account. A list of local bank branches is available here. The bank might request a letter confirming your status as a student.  Every student will be provided with a generic letter at College Registration but if a fully addressed letter is required by the bank this can be requested through your Personal Information page which becomes active after registration.
  • You will be asked to validate all information in your CamSIS self-service.
International students should bring enough money to last their first week in Cambridge as it can take some time to open an account.

Other sources of welcome and information

There are many other University organisations which provide welcome activities and/or useful services. These include:

Useful websites for international students: