Positions Available

 

Personal Assistant to the President and Assistant Fellowships Administrator

Role

Hughes Hall is a lively and friendly community of around 550 students, mostly postgraduate and of many nationalities; around 50 Fellows, most of them academic members of University; and a long serving and friendly team of staff. Students often remark on the accessibility and cheerful helpfulness of the staff, a hallmark of the college. The holder of this post plays an important role in ensuring that this community operates smoothly while maintaining its hallmark informality.

The primary role, as PA to the President is to provide secretarial and administrative support to the President. The Assistant Fellowships Administrator role is to work with the Fellowships Administrator in college committee work and in supporting the Fellowship.

Outline Conditions

  • Full-time, permanent
  • £26,274 per annum
  • Permanent position

In carrying out work as Assistant Fellowship Administrator the post holder may expect to work on average one evening a week in term time, usually Thursday until 20.00. Other hours are flexible and by agreement with the President, mostly within 9am – 5pm, although support at social events may occasionally call for evening work.

Key Responsibilities

  • Full personal assistant support at a senior level – manage diary, emails, appointments, typing, travel arrangements
  • Liaison with senior staff in the University and other Colleges
  • Liaison with the College’s Fellowship

In conjunction with the Fellowship Administrator:

  • Supporting the senior membership appointment and renewal process, keeping the Fellows’ database and files up to date
  • Administration of main college committees
  • Note taking at committees and drafting suitable minutes of complex discussions

Key attributes

  • Educated to degree level or with significant experience in a similar role
  • Good organisation, interpersonal and negotiating skills
  • Discretion and the ability to handle confidential information
  • Strong IT skills, including word processing, use of email, spreadsheets, databases and the Internet
  • Confident, proactive and enthusiastic and able to work on own initiative
  • Able to work well under pressure and to work flexibly with colleagues to meet the demands of a varied role
  • Experience of University/College procedures desirable

Applications

To apply please write a covering letter explaining how you feel you meet the requirements, and include a CV and the College’s equal opportunity monitoring form. These should be sent to:

Mrs Kathy Hardy Hughes Hall, Wollaston Road, Cambridge, CB1 2EW by 27 October. Interviews will be held on 3 November.

 

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